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Regular Council Meeting
December 2, 2003
7:00pm
Agenda
Meeting called to order
Invocation
Pledge of Allegiance
Adoption of Meeting Minutes:
Special Council Meeting November 3, 2003
Regular Council Meeting November 4, 2003
Special Council Meeting November 5, 2003
Special Council Meeting November 6, 2003
Special Council Meeting November 7, 2003
Special Council Meeting November 13, 2003
Teresa Saunders has met her 90 day probationary period as of November 17, 2003
Presentation to Tracey Folds- Acting Police Chief: Ernie Pardo
Presentation to John Burt Water & Sewer: Mayor Brand, Councilman Fowler
Old Business:
CC-34 Operating Policy- Travel Expense Reimbursement Policy: City Attorney Rebecca Tydings.
New Business:
Position: Police Chief ? Mayor Brand
Memorandum of Understanding: WRATS(Warner Robins Area Transportation Study)- City Attorney Rebecca Tydings.
REGULAR COUNCIL MEETING
JULY 1, 2003
Meeting called to order by Mayor Pro Tem Randall Wright @ 7:05pm.
Invocation given by Councilman Walker Fowler.
Pledge of Allegiance led by Councilman Cameron Andrews.
Present were Councilman Cameron Andrews, Councilman Ronnie Brand, Councilman Walker Fowler and Mayor Pro Tem Randall Wright. Also present were City Administrator John Harley, and City Attorney Rebecca Tydings.
Welcome extended to everyone by Mayor Pro Tem Randall Wright.
Approval of June 3, 2003 Special Council meeting minutes-1st Budget Reading. Motion made to approve minutes as written by Councilman Brand and seconded by Councilman Andrews. Motion carried.
Approval of June 3, 2003 Regular Council meeting minutes. Motion made to approve minutes as written by Councilman Brand and seconded by Councilman Fowler. Motion carried.
Approval June 5, 2003 Special Council meeting minutes. Motion made to approve minutes as written by Councilman Andrews and seconded by Councilman Fowler. Motion carried.
Approval of June 10, 2003 Special Council meeting minutes-2nd Budget Reading. Motion made to approve minutes as written by Councilman Brand and seconded by Councilman Fowler. Motion carried.
Approval of June 17, 2003 Special Council meeting minutes- 3rd Budget Reading.
Motion made to approve minutes as written by Councilman Fowler and seconded by Councilman Andrews. Motion carried.
Old Business:
City Administrator John Harley gave update to Mayor Pro Tem and Council concerning SPLOST.
Adoption of Budget FY 2004 to include 3% cost of living raise: Motion to adopt Budget FY 2004 with 3% cost of living increase made by Councilman Fowler and seconded by Councilman Brand. Motion carried.
Towing Service Agreement: Councilman Andrews made motion to table until August Regular Council meeting and seconded by Councilman Brand. Motion carried.
Community Center Fees & Use Agreement: Motion made to approve price sheets for Community Center Fees & Use Agreement as written by Councilman Brand and seconded by Councilman Fowler. Motion carried.
Thompson Rd Project: Mayor Pro Tem Randall Wright stated that meeting will be set up to meet with residents, to discuss the result of the Engineers Study.
New Business:
Auditors- Nichols, Cauley & Associates: (Approval of Contract) John Harley, City Administrator recommended to council to accept contract, so auditors can begin working on Cities Audit FY 2003. Motion to accept contract made by Councilman Andrews and seconded by Councilman Brand. Motion carried.
Home Based Business License: Fit for Living: Cathy Pierce business owner present to answer questions from governing authority. Councilman Brand made motion to grant business license on 6 month trial basis and seconded by Councilman Fowler. Motion carried.
Councilman Rotation: Mayor Pro Tem Wright announced this would be a temporary fix, Councilman Andrews Fire Dept., Councilman Fowler General Government and Utilities and Mayor Pro Tem Randall Wright Police Dept.
Appointment for 2003 Planning & Zoning Board- Appoint Deborah Fowler to P&Z Board for another 3 year term. Motion made to appoint Deborah Fowler to P&Z Board by Councilman Andrews and seconded by Councilman Fowler. Motion carried.
Note- No relation to Councilman Walker Fowler.
Appointment for 2003 Herb Wells/ Administrative Law Judge: Resolution read by City Attorney Rebecca Tydings, appointing Administrative Law Judge Herb Wells for City of Centerville until June 30, 2004. Motion made to appoint Herb Wells as Administrative Law Judge for the City of Centerville by Councilman Fowler and seconded by Councilman Andrews. Motion carried.
Collins & Church Street Intersection Change Order: City Administrator, John Harley stated that while work was being done, a drainage pipe was discovered, and it needs to be extended to connect to current drainage system. Estimated cost will be$4667.00 for the change order. Motion made by Councilman Fowler to adopt change order and seconded by Councilman Andrews. Motion carried.
Complete Roadway New City Hall: Extending roadway behind building using SPLOST funds, recommendation made by City Administrator John Harley. Saunders Engineering will do drawings for proposed roadway. Motion made by Councilman Brand to extend Roadway and seconded by Councilman Fowler. Motion carried.
Set Qualifying Fee for Special Election/Mayor: Motion made by Councilman Fowler to set fee at $144.00 and seconded by Councilman Andrews. Motion carried.
Resolution: Amendment to the joint Centerville-Perry-Warner Robins- Houston County Comprehensive Plan- City Attorney Tydings read resolution. Motion made by Councilman Brand to adopt Resolution and seconded by Councilman Andrews. Motion carried.
Mayor Pro Tem Wright stated City has acquired Green Space property, located at the end of Woodhaven Rd and Dogwood Glen.
Comments from Audience:
Toni Copeland asked council about the (2) officer positions that were allegedly not going to be filled & also were not these salaries included in FY 2004 Budget. Mayor Pro Tem Wright stated that (1) position will be filled and the other position, which was administrative will not. He also stated that the police department is completely functional.
Toni Copeland also questioned the governing authority about the $12,000.00 over cost with remodeling Police Department. Mayor Pro Tem stated that the project is paid up to date with what you see, and also explained to her that City Administrator Harley and Police Chief Sullivan were both over seeing project. Mayor Pro Tem Wright stated that this project will be completed in house by City Employees. Toni Copeland questioned ?mismanagement?. The Police Chief stated that electrical wiring caused a lot of the problem. John Harley, City Administrator, explained that the contractor did the work before approval was given. Mr. Harley stated when this occurred the renovation was put on hold.
Brenda Sharpless asked what the proposed construction time will be for the New Fire Station. The estimated time frame is 160 days, depending on the weather.
Tuesday July 8, 2003 Special Council Meeting to Appoint for Post 4 Seat: Councilman Ronnie Brand resigning effective July 2, 2003 @ 12: ooam to run for Mayor Position. Mayor Pro Tem stated that a list of proposed names will be looked at and a selection will be made.
Councilman Walker Fowler stated that he has enjoyed working with Councilman Brand, and Mayor Pro Tem Wright also said it has been a pleasure also working with him. Councilman Andrews stated that he appreciated Councilman Brand?s friendship and thanked him for his dedication and love for City of Centerville. Councilman Brand thanked everyone for their support and stated that he really enjoyed working for the City.
Adjourn to Closed Executive Session @ 8:20pm: Resolution read by Councilman Fowler to enter into closed session. Motion made by Councilman Andrews to enter into closed session and seconded by Councilman Fowler. Motion carried.
Reconvened @10:15pm actions taken are ratified. Mayor Pro Tem Randall Wright executes signed affidavit and attested by City Clerk. (See minutes.)
Meeting adjourned at 10:30pm.
____________________________
Mayor Pro Tem, Randall Wright
_________________________________
Attested by City Clerk, Krista Bedingfield
_______________________
Date
REGULAR COUNCIL MEETING
JUNE 3, 2003
Meeting called to order by Mayor Mary Ann Weigand at 7:05pm.
Present were Mayor Weigand, Councilman Andrews, Councilman Brand, Councilman Fowler, and Councilman Wright. Also present were City Administrator John Harley and City Attorney Rebecca Tydings.
Invocation given by Councilman Cameron Andrews
Pledge of Allegiance led by Councilman Randall Wright
Welcome extended to audience by Mayor Weigand
Introduction of New Employees: Eric Collins, Nicholas Collazo, Sharon Grantham ? Water Department. David Comeau- Fire Station.
Approval May 6, 2003 Regular Council Meeting Minutes. Councilman Brand made motion to approve minutes as written, Councilman Wright seconded. Motion carried.
Approval of May 20, 2003 Special Council Meeting Minutes. Councilman Brand made motion to approve minutes as written and Councilman Fowler seconded. Motion carried.
New Business:
Cox Communications & RGW Franchise Fees: Increase franchise fee from three percent (3%) to five percent (5%). Councilman Brand made motion to raise franchise fee from 3% to 5%, seconded by Councilman Wright. Motion carried.
Community Center Fees: Councilman Fowler made motion to table until July Regular Council meeting, seconded by Councilman Brand. Motion carried.
Old Business:
Collection Bureau Update: City Administrator John Harley stated to Mayor and Council how successful the collections have been, since agreement was signed to collect unpaid taxes.
Scarborough Park Update: City Administrator John Harley stated that Keep Centerville Beautiful will pay the two thousand three hundred sixty dollars ($2360.00), for park improvements.
Fire Station Contract: Councilman Wright made motion to accept SOA as contractor to build the new fire station for the amount of $334,000.00 and this will be negotiated, seconded by Councilman Fowler. Councilman Andrews did not vote re: Conflict of interest mother- in- law works for SOA and also friends with subcontractors for ATC. Motion carried.
Police Station Contract: Councilman Fowler made motion to table until July Regular Council meeting, Councilman Wright seconded. Motion to withdraw from table by Councilman Fowler and seconded by Councilman Wright. Motion carried. Mayor Weigand stated that she would like problems solved, concerning the renovations. Councilman Andrews stated work needs to be done, and it?s not fair to hold up the contractor. Mayor Weigand requested that Special Council Meeting be held on June 10, 2003 @ 6:00pm. Media notified.
Confiscated Funds Proceeds: City Attorney Rebecca Tydings explained changes that were made to operating resolution; she asked opinion of Chief Sullivan. Chief Sullivan recommended adopting operating policy versus resolution. City Attorney Tydings stated that the policy has not been numbered, because not sure if this will be adopted as written. Chief Sullivan stated he doesn?t have any problem with this policy what so ever, Assistant Chief Pardo stated he was in agreement also. Councilman Andrews made motion to adopt operating policy with revisions, seconded by Councilman Fowler. Motion carried.
Comments from Audience: Mayor Weigand read a letter from Warner Robins Chief Daniel Hart. Chief Hart spoke highly of Assistant Chief Ernie Pardo and expressed gratitude for his dedication and professionalism that he displayed, when working with Warner Robins Police Department during an investigation. Chief Sullivan added that Sergeant Tom Sczepaniak also shared in this work, and gave up a lot of his time.
Michael Gardner spoke to Mayor and Council about hooking into City Sewer and annexation concerns. Mayor Weigand stated that in order to hook into City Sewer, the property must be annexed into City. Mr. Gardner questioned the services that would be made available to him, if he annexed into City, example Gas, Fire, Police services. City Administrator explained to Mr. Gardner that Gas would not be supplied by Centerville, City of Warner Robins supplies gas, however City of Centerville would supply Fire and Police protection. Mr. Gardner still expressed concerns and stated that he didn?t want to be annexed into City until the entire area was annexed. Mayor Weigand stated that she would not break policy, and if he wanted to hook into City Sewer that he would also have to be annexed.
Lewis Avery of ATC Contractors questioned Mayor and Council, regarding decision on Contract for Fire Station. He believed that ATC had the lowest bid and wanted to know how final decision was made. City Attorney Tydings stated that if he would write down what he wanted and send it to her she would respond back with appropriate information.
Councilman Fowler asked update on Thomson Property. City Attorney Tydings stated that Rick Saunders of Saunders Engineering will begin study. Mrs. Tydings has received all letters from the residents, giving permission for study.
Toni Copeland presented Mayor and Council with typed questions, and asked for answers concerning alleged meeting that was held Thursday, May 29, 2003. All information discussed is retained on tape.
Motion made to go into executive session by Councilman Wright and seconded by Councilman Andrews. Motion carried. Councilman Fowler withdrew motion and seconded by Councilman Andrews.
Mayor Weigand stated that representatives of the Police Department needed an opportunity to speak.
Sergeant Roger Hayes of Centerville Police read letter to Mayor and Council, that also had been signed by employees of Police Department, requested Chief Sullivan be reinstated immediately.
Motion made to go into Executive session by Councilman Wright and seconded by Councilman Andrews. Motion carried. Meeting began at 10:50pm.
Execution session adjourned at 3:40am.
Special Council Meeting will be held June 5, 2003 at 6:00 pm, regarding executive session.
__________________________
Mayor Mary Ann Weigand
___________________________________
Attested by Krista Bedingfield, City Clerk
__________________
Date
REGULAR COUNCIL MEETING
MARCH 4, 2003
Meeting called to order by Mayor Protem Randall Wright at 7:11pm.
Present were Councilman Andrews, Councilman Fowler, Councilman Brand, and City Attorney Henry Smith. Mayor Weigand is recovering from strokes.
Invocation given by City Attorney H. Smith.
Pledge of allegiance by Councilman Andrews.
Approval of February 4, 2003 Regular Council Meeting: Motion to approve minutes as written made by Councilman Brand and seconded by Councilman Fowler. Motion carried.
Dave Smith Vision 20/20:
Mr. Smith gave update on Vision 20/20, asking Mayor and Council for their support.
Old Business:
Code of Conduct for Elected Officials: Motion to table until April 2003 meeting made by Councilman Brand and seconded by Councilman Fowler.
Resolution Sidewalk Grant: City Attorney H. Smith explained to Council. Motion to approve Resolution made by Councilman Fowler and seconded by Councilman Brand. Motion carried.
Annexations: Attorney Smith
Earl Smith: See ordinance 2003-2; 100% annexation into the City of Centerville. Motion to approve annexation made by Councilman Brand and seconded by Councilman Fowler. Motion carried.
Johnson Moore: See ordinance 2003-3; 100% annexation into the City of Centerville. Motion to approve annexation made by Councilman Brand and seconded Councilman Fowler. Motion carried.
Santana Property: See ordinance 2003-4; The City of Centerville purchased this property from Mr. Santana. This will be 100% annexation into the City. Motion to approve annexation made by Councilman Fowler and seconded by Councilman Brand.
Church Street & Collins Rerouting Update:
City Administrator John Harley, stated when the rerouting is completed, Church Street will end at a ?T? which joins Collins. Also, Church Street will be widened and have left and right turning lane.
Road way behind City Hall:
Motion to table until April 2003 meeting made by Councilman Fowler and seconded by Councilman Brand. Motion carried.
Volunteer Fire fighters:
Councilman Fowler made motion to pay volunteers for time and seconded by Councilman Brand. Motion carried.
NEW BUSINESS:
Precious Hair Salon: Motion made to approve home based business on a 6 month basis, and if no complaints renew for year by Councilman Brand and seconded by Councilman Fowler. Motion carried.
Strategy Advertising LLC: Motion made to approve on 6 month basis and renew for year if no complaints have been filed, by Councilman Brand and seconded by Councilman Andrews. Motion carried.
Towing Service for City of Centerville: Motion to table until work session for further discussion made by Councilman Andrews and seconded by Councilman Fowler. Motion carried.
Electronic Online Banking /Ach Customer Agreement:
Authorizes who can do business on behalf of the City of Centerville. Motion to approve agreement made by Councilman Brand and seconded by Councilman Andrews. Motion carried.
Resolution authorizing John Harley to sign:
Motion to pass resolution made by Councilman Brand and seconded by Councilman Andrews. Councilman Fowler voted ?NO?. Motion carried.
Administrative Leave for Tom Yingling:
Mr. Yingling?s mother passed away and is requesting Administrative Leave. Motion to approve leave made by Councilman Andrews and seconded by Councilman Brand. Motion carried.
Jason Spielman: has completed 6 month probation for the police department. Motion to make Jason a fulltime permanent employee made by Councilman Andrews and seconded by Councilman Brand. Motion carried.
Lee Siefert: will complete 90 day probation on March 16, 2003 for General Government department. Motion to make Lee a fulltime permanent employee made by Councilman Fowler and seconded by Councilman Brand. Motion carried.
Comments from Audience:
Commissioner Ned Sanders thanked Council for allowing him to observe meeting. Walker Fowler asked Mr. Sanders to consider holding a monthly meeting from time to time at the New City Hall. Mr. Sanders appreciated the offer and said that ?yes? he would consider this.
Keep Centerville Beautiful: Henry Hopson & Martha Wadsworth, stated litter control day will be March 17, 2003 and cleanup day will be April 26, 2003.
Toni Copeland expressed to council how nice the recycling center is.
Harriett Pentz: resident of Centerville uttered concern about the pine trees which have been cut down by Mr. Mason and haven?t been cleaned up. Utility Supervisor Mike Brumfield stated that he would check out the situation and talk with Mr. Mason.
Meeting adjourned at 8:40 pm.
_________________________________
Mayor Pro Tem, Randall Wright
________________________________
Attest by City Clerk, Krista Bedingfield
____________________
Date
Regular Council Meeting
May 6, 2003
Meeting called to order by Mayor Mary Ann Weigand at 7:05pm.
Present were Mayor Weigand, Councilman Andrews, Councilman Brand, Councilman Fowler, Councilman Wright. Also present City Administrator John Harley, and City Attorney Rebecca Tydings.
Invocation given by Councilman Walker Fowler.
Mayor Weigand welcomes audience.
Approval of April 1, 2003 Regular Council Meeting Minutes: Motion to approve minutes as written made by Councilman Fowler and seconded by Councilman Wright. Motion carried.
Approval of April 8, Special Council Meeting Minutes: Motion to approve minutes as written made by Councilman Wright and seconded by Councilman Fowler. Motion carried.
Old Business:
Resolutions:
Confiscated Funds Proceeds: Motion made to table until June Meeting by Councilman Andrews and seconded by Councilman Wright. Motion carried.
Charges Relating to Fire Inspections: City Attorney Rebecca Tydings explained changes involving fines and fees for certain occurrences. See resolution. Motion made to adopt resolution made by Councilman Fowler and seconded by Councilman Brand. Motion carried.
Support of our Troops: Councilman Fowler stated that this is definitely a resolution that the City has wanted to do. Motion to adopt resolution made by Councilman Andrews and seconded by Councilman Brand. Motion carried.
Drainage Ditch on Thompson Rd: City Administrator John Harley explained that for quite some time this has been a problem with water/ the increase in flow throughout some properties. Property owners total of five (5) have been contacted for permission of easement for a study to be done. This study will allow some alternative methods to fix the problem. Mayor Weigand explained that property owners will have time to discuss their concerns, before the end of the meeting.
Collins Project: Elberta Rd and Collins Avenue, Tritt Construction has purchased property and wants to develop it. Mr. Tritt would like City of Centerville to supply sewer. Tritt would donate part of property for road so Elberta Rd could be diverted to Wilson, if City would allow access to sewer system. Tritt Construction is attempting to rezone property through Houston County and then would like to annex into The City of Centerville. Councilman Brand expressed several concerns about the road being done, who will pay for this? He doesn?t want City to pay, he feels that developer should incur these cost.
City Administrator John Harley stated that a letter be sent to Tritt Construction with Cities proposal. Motion made by Councilman Fowler to send letter of proposal to Tritt Construction and seconded by Councilman Andrews. Councilman Wright and Councilman Brand voted ?No? and Mayor Weigand tie-breaker, voting ?Yes?. Motion carried.
Bay Gall: City Administrator would like permission from council to seek what funds are available for sewer extension. This would approximately be about 11,000 feet in length. Mayor Weigand stated the city certainly needs to proceed with this project and advised him to attempt to locate any available funds.
New Business:
J C?s Lawn Service/ Home based Business License: Motion made to issue home based business license for 6 months by Councilman Wright and seconded by Councilman Fowler. Motion carried.
Sewing Creations/ Commercial Business License: Requesting temporary license, so owner may order sewing machines and other equipment. The Fire Department cannot
do inspection until all equipment is in place. Motion made to issue temporary business license by Councilman Wright and seconded by Councilman Brand. Motion carried.
Bids for Janitorial Services:
- Happy Hour bid proposal for monthly cleaning $865.00
- Certified Janitorial bid proposal for monthly cleaning $960.00
Councilman Fowler made motion to accept Happy Hour bid proposal provided references work out and seconded by Councilman Brand. Motion carried.
Westlaw Contract: Online research tool used by City Attorney Rebecca Tydings. Monthly charge will be $368.90. Motion made to accept contract by Councilman Fowler and seconded by Councilman Andrews. Motion carried.
Jail Service Contract: Houston County will provide service of $30.00 day limit to five (5)
prisoners. Dooly County charges $45.00 per day. This contract will save time and money. Motion made to accept contract by Councilman Fowler and seconded by Councilman Andrews. Motion carried.
Comments from Audience:
Troy Windham upset over letter that was sent by City of Centerville that requested easement. City Attorney explained that this letter is not giving City the authority to take over property, only to allow engineers on property to do a study.
Councilman Andrews told Mr. Windham that City is trying to take the first steps to find a solution to this ongoing problem.
Mr. Chalker suggested to Governing Authority to route water in different direction. He blames developers not taking proper measures in handling growing construction.
Councilman Brand asked City Attorney Tydings to check into easement without permission from property owner. Attorney Tydings stated this is called Easement by prescription.
Mayor Weigand asked Rebecca to prepare letter with no objections to do study and have property owners to sign.
Mrs. Reynolds explained concerned about manhole on her property. Mike Brumfield stated he would check on sewage maintenance.
Brenda Sharpless requested that traffic light at Houston Lake Blvd & Church Street have a delay for each side, allowing traffic to flow more smoothly. Chief Sullivan stated he would look into this.
Meeting adjourned @ 9:30.
______________________
Mayor Mary Ann Weigand
________________________________
Attest by Krista Bedingfield, City Clerk
_______________
Date
Regular Council Meeting
November 4, 2003
Meeting called to order by Mayor Brand at 7:00pm.
Invocation given by Councilman Robert Smith
Pledge of Allegiance led by Councilman Wright.
Welcome extended by Mayor Brand
Present were Councilman Andrews, Councilman Fowler, Councilman Smith, and Councilman Wright. Also present were City Attorney Rebecca Tydings, and City Administrator John Harley.
October 14, 2003 Regular Council Meeting Minutes: Motion made to approve minutes as written by Councilman Wright and seconded by Councilman Andrews. Motion carried.
October 20, 2003 Special Council Meeting Minutes: Motion made to approve minutes as written by Councilman Fowler and seconded by Councilman Smith. Motion carried.
October 22, 2003 Special Council Meeting Minutes: Motion made to approve minutes as written by Councilman Andrews and seconded by Councilman Wright. Motion carried.
Old Business:
C&S Auto Air: Home Based Business- Curley Parker -Owner
City Attorney Tydings stated after researching the nature of this business, it does not meet the Cities requirements by Ordinance, Section C and Section D. A recommendation to Mr. Parker possibly could be to seek a variance request. This request would have to go before the Planning & Zoning Committee for approval. Attorney Tydings stated that she is not implying that the variance would be granted however wanted to give Mr. Parker another alternative in hopes of having Home Based Business. A letter delivered to Mr. Parker stated requirements and the alternative of requesting variance. (See attached letter with Minutes.)
X Media: Owners are not present; previously tabled at Regular Council Meeting in October. Motion made to deny business by Councilman Fowler and seconded by Councilman Wright. Motion Carried.
Gaye?s Jewelry- Home Based Business: Winton & Gay Cannington- Owners
Motion made to approve home based business for six (6) month basis by Councilman Wright and seconded by Councilman Andrews. Motion carried. Councilman Fowler questioned the number of employees, Mr. Cannington stated that he and his wife are the only two (2). Mr. Cannington explained that they travel to shows and have parties to sell the jewelry.
Ordinance- Section 185 and Section 100 Centerville Comprehensive Land Development Ordinance Revision- City Attorney Tydings-This is a unified language, good for upcoming BRAC. Required restrictions for antennas and towers. This will be county wide, Warner Robins, Perry are adopting the same ordinance. The council has voted on this ordinance at a prior date.
Resolution: Adoption of Solid Waste Short Term Work Program Updates
City Attorney Tydings read resolution- Revised Ordinance- complying with changes in state laws, which will make the City eligible for funds and sewer permits. This is a draft and update and the City does not risk any upcoming grants. Motion to adopt solid waste resolution made by Councilman Wright and seconded by Councilman Fowler. Motion carried.
New Business:
Imagine Consulting ? Home Based Business- Yolanda Archuletta Law- Owner
Telecommute with Businesses. Motion made to approve for six (6) months by Councilman Andrews and seconded by Councilman Wright. Motion carried.
C B & T ? Signature cards for all Bank Accounts- Authorization by governing authority to add Mayor Brand as authorized signatory to bank accounts- Checking General Funds and Water & Sewer. Motion made by Councilman Smith to add Mayor Brand as signatory to bank accounts and seconded by Councilman Fowler. Motion carried.
Operating Policy CC-34- Travel & Expense Reimbursement Policy. Motion made by Councilman Andrews to table until December Regular Council Meeting and seconded by Councilman Wright. Motion carried.
Stantec Contract- City Attorney Tydings- Bay Gall Sewer System (North end of Sewer System) Michael Windham Project Manager and John Harley City Admistrator would be the authorized parties. City Contract price $92,240.00 will negotiate if any foreseen things, thirty (30) days written notice to cancel. Cap is one (1) million for General Liability. Ms. Tydings stated this is a clear and good contract. Law unusual goes against the individual who drafted contract should there be a problem. Governing by Ga Law no binding mediation without prejudice if not settle in thirty (30) day, goes to binding arbitration and merger clauses. Signers will be City Administrator John Harley and Harry Garretson- Project Engineer with Stantec. Project time will be approximately four (4) months depending on start date. A two (2) percent interest on pass dues, Stantec will carry liability. Motion made to adopt Stantec Contract by Councilman Wright and seconded by Councilman Andrews. Motion carried.
Audience Member- Mrs. Ramsey disagreed that City Administrator is going to sign Stantec Contract. Mayor Brand stated that Mr. Harley needed to be aware of what is going on, and that he was going to sign contract.
Resolution: GEFA loan- City Attorney Tydings- Motion made by Councilman Wright to adopt resolution and seconded by Councilman Smith. Motion carried. Loan will be for one (1) million. Project cost should be $92,000.00. Audience members question the Resolution. City Administrator John Harley explained the details of project. City Attorney Tydings stated that this would not be 100% grant but a loan at 3.73%. The total package will be $1,049,000.00.
Mayor Brand announced Sherod Wilson as winner for Post 3 position.
Toni Copeland questioned all the annexations that the City is in the progress of doing, what about the sidewalks. City Administrator Harley stated that when Mr. Hutchinson was here plans had been submitted for federal funds; however, the Board of Education had to give the right of way and had requested new plans. At this time, the City is trying to get this done.
Paul Copeland paid tribute to Larry Sharpless?s brother whom received a Silver Star in Vietnam War, and the City should recognize him.
Toni Copeland asked why Ernie Pardo is attending Chief?s School. Councilman Andrews stated that anyone in a command staff the City has the authority to send that individual, and give that opportunity to move up the chain of command.
Troy Windham also brought up sidewalks, and stated that he would bring in State of Georgia code that required contractors to have sidewalks in new developments.
Mayor Brand encouraged the public to come out to the Police Department Open House November 8, 2003 from 2-5.
Paul Copeland commented about nuisance of cats.
Meeting adjourned at 8:20pm.
___________________________
Mayor D Ronnie Brand
____________________________________
Attested by Krista Bedingfield, City Clerk
_____________________
Date
Regular Council Meeting
October 14, 2003
7: oopm
Meeting called to order by Mayor D. Ronnie Brand at 7:05pm.
Invocation given by Rick Thompson.
Pledge of Allegiance led by Councilman Andrews.
Present were Councilman Cameron Andrews, Councilman Walker Fowler, Jr, Councilman Randall Wright, and Councilman Robert Smith, Jr. Also present were
City Administrator John Harley and City Attorney Rebecca Tydings.
Welcome Extended to Audience by Mayor D. Ronnie Brand.
Approval of September 9, 2003 Regular Council Meeting- Motion made to adopt minutes as written by Councilman Fowler and seconded by Councilman Andrews. Motion carried.
Approval of September 16, 2003 Special Council Meeting- Motion made to adopt minutes as written by Councilman Smith and seconded by Councilman Fowler. Motion carried.
Approval of October 9, 2003 Special Council Meeting ?Motion made to adopt minutes as written by Councilman Andrews and seconded by Councilman Wright. Motion carried.
Johnny Burt has completed 90 day probationary period as of October 6, 2003. Motion made to change status to permanent employee by Councilman Fowler and seconded by Councilman Smith. Motion carried.
Presentation: Mr. David Johnson- Department of Justice Drug Enforcement
Dedication to Acting Chief Ernie Pardo for the helping with a investigation. Mr. Johnson expressed gratitude and recognized Mr. Pardo for his outstanding efforts in the support of the DEA.
City Administrator read letter of commendation regarding Acting Chief Pardo. The City of Warner Robins thanked him for his commitment and willingness to help another Law Enforcement Agency, during an incident on September 13, 2003.
Mayor Brand stated to audience that agendas might be picked up on Friday after 4:00pm.
He also talked about campaign promises that he had made.
- Agendas for monthly regular council meeting
- Striping on Wilson Drive- City Administrator John Harley is looking into this.
- Public discussion during meeting, opposed to after agenda is covered- Mayor Brand stated that he has to consider the other members of the governing authorities? opinions when opening up discussion throughout the meetings.
- In addition, Mayor Brand stated that he is working on the correct procedures for running public meetings-Roberts Rules of Orders.
Comments from Audience
What is the City doing to attract businesses to the area? City Administrator John Harley stated that the City does not advertise however encourage any businesses to come into the City. Mr. Harley also informed the audience that 144 acres of property should
be annexed into City. There also is a new Bank and Mexican Restaurant in the works.
Old Business
- X Media: Table until November 4, 2003 Regular Meeting. Business owner did not show up.
- C&S Auto Air: Motion made to approve made by Councilman Andrews subject to City Attorney Rebecca Tydings findings. Table until November 4, 2003 Regular Meeting.
- Gaye?s Jewelry: Table until November 4, 2003 Regular Meeting. City Attorney Rebecca Tydings doing some research.
New Business:
Appointment: Board of Zoning Appeals Members
Steve Bertram
Toni Copeland
Deborah Fowler
Bob Makowski
Bobby Gordy
Motion made by Councilman Smith to appoint members and seconded by Councilman Fowler. Motion carried.
Acting Police Chief Ernie Pardo made a request to Mayor and Council to use Police Confiscated Funds to update guns. Motion made by Councilman Smith and seconded by Councilman Fowler. Motion carried.
November 8, 2003 is ?Open House? for the Centerville Police Department- this will give the public a chance to see the newly renovated station, meet the officers, and staff.
Mayor Brand extended welcome to Troy Windham and Toni Copeland.
Troy Windham asked about the (Bassett Hills) Subdivision between Church and Collins, would there be sidewalks and how can we mandate this.
City Attorney Tydings stated that the City is looking into improving Ordinance that will require sidewalks.
Harry Siemen asked Governing Authority if Keep Centerville Beautiful could use the Recycling Center for drop off point- recycle toner/ink cartridges. Councilman Fowler questioned if someone from KCB would be at the Recycling Center to collect the cartridges. Harry Siemen stated that if they needed to provide someone there KCB would do this.
Motion made to adjourn by Councilman Fowler and seconded by Councilman Andrews.
Motion carried.
Meeting adjourned at 8:15pm
______________________________
Mayor. D. Ronnie Brand
___________________________________
Attested by City Clerk, Krista Bedingfield
___________________________
Date
Regular Council Meeting
September 9, 2003
7:00pm
Meeting called to order by Mayor Pro Tem Randall Wright @ 7:05 pm.
Invocation given by Councilman Walker Fowler
Pledge of Allegiance led by Councilman Robert Smith
Present were Mayor Pro Tem Randall Wright, Councilman Cameron Andrews, Councilman Walker Fowler, Jr., Councilman Robert Smith, Jr. Also present were City Administrator John Harley, and City Attorney Rebecca Tydings.
Welcome extended to audience by Mayor Pro Tem Randall Wright.
Approval of Regular Council Meeting Minutes August 5, 2003. Motion made by Councilman Fowler to approve minutes as written and seconded by Councilman Smith. Motion carried.
Approval of Special Council Meeting Minutes August 19, 2003. Motion made by Councilman Smith to approve minutes as written and seconded by Councilman Andrews. Motion carried.
Sharon Garmon has completed 90 day probationary period. Motion made by Councilman Fowler to make Sharon a permanent employee and seconded by Councilman Smith. Motion carried
David Comeau has completed 90 day probationary period August 26, 2003- Motion made by Councilman Andrews to make David a permanent full time employee and seconded by Councilman Fowler. Motion carried.
New City Employees: Water and Sewer Department Teresa Saunders & Johnny Burt: Introduction done by Councilman Fowler.
Police Department: Tracie Folds & Tom Yingling: Introduction done by Councilman Smith.
Old Business:
City Administrator- Job Description: Motion made by Councilman Fowler to adopt this job description and seconded by Councilman Smith. Motion carried.
City Administrator, John Harley stated to Mayor and Council stated that the sidewalk bids that came in were over available funds, and the City has advertised for new bids.
New Business:
Home Based Business: Chris Mann- Mann Lawn Service: Motion to approve on a 6 month basis, with option to renew for a year made by Councilman Fowler and seconded by Councilman Smith. Motion carried.
Home Based Business: Velicia Lowe- Lowe Consulting Firm: Motion to approve on a 6 month basis, with option to renew for a year made by Councilman Fowler and seconded by Councilman Andrews. Motion carried.
Home Based Business: Vernon R. Brown Jr.- Fire Wall Installations: Motion to approve on a 6 month basis, with option to renew for a year made by Councilman Smith and seconded by Councilman Fowler. Motion carried.
P & H Supply Co. Inc.- Push Cable Video System: Councilman Fowler stated that this is a budgeted item and made motion to authorize purchase and seconded by Councilman Andrews. Motion carried.
Bailiff Pay: City Administrator John Harley stated that this will cost the City an additional $100.00 per month, a total of $300.00 a month. The city will have a police officer at all times with the prisoner. Motion made by Councilman Smith to increase the bailiff pay and seconded by Councilman Fowler. Motion carried.
Fire Rescue Vehicle: Councilman Andrews stated that he and Fire Chief Wadsworth have been discussing the purchase of a Fire Rescue Vehicle. City Attorney Rebecca Tydings explained Resolution that will give the authority for this purchase of the Rescue Vehicle. The Mayor will execute the master lease agreement on behalf of the City after the City Attorney has looked at the Agreement. Motion made to adopt Resolution by Councilman Fowler and seconded by Councilman Andrews. Motion carried.
GMEBS Retirement Changes: City Attorney Rebecca Tydings ? Adopting Addendum Agreement for the City of Centerville Employees Retirement Plan. Changes that were made were the result of Federal IRS laws that complied with the laws. Motion made to adopt Ordinance that comply with the Law effective September 1, 2003 by Councilman Fowler and seconded by Councilman Andrews. Motion carried.
Draft Ordinance: Regarding Fines and Fees: City Attorney Rebecca Tydings: Mrs. Tydings stated that this will be discussed at the October Regular Council Meeting.
Executive Session:
Adjourned to Executive Session @ 7:33pm and Reconvened @ 8:08pm.
Present were Mayor Pro Tem Randall Wright, Councilman Andrews, Councilman Fowler, Councilman Smith and City Attorney Rebecca Tydings.
City Attorney Rebecca Tydings read resolution and affidavit re: Executive Session meeting held September 9, 2003. Mayor Pro Tem Randall Wright submitted signed affidavit and City Clerk; Krista Bedingfield notarized the executed affidavit. Original resolution and affidavit are attached to minutes. Motion made to adopt resolution by Councilman Smith and seconded by Councilman Fowler. Motion carried.
Councilman Andrews made motion to adopt the findings of Administrative Law Judge Herb Wells and uphold the suspensions without pay and terminations of Police Officers Michelle Snyder and Darryl Bittick. Motion seconded by Councilman Fowler. Motion carried.
Comments from Audience:
Joanne Flad expressed the wonderful job that the Water Department had done when a water main had broken on Carl Vinson Pkwy Labor day.
Lady from the Audience questioned the change of the agenda. Mayor Pro Tem stated that the governing authority can make changes at their discretion.
Susan Brown questioned Mayor Pro Tem and Council regarding letters that she hand delivered to City Hall addressed to each governing authority member. She also stressed that she the elected officials did not respond to her concerning the threat on her daughter and grandson?s life. She stated that this is a ?Witch Hunt?, and continues to be one. She stated that although her daughter Michelle Snyder is no longer an employee of the City, she deserves the respect of a citizen and having her property and life protected.
Mayor Pro Tem stated that as a member of the Governing Authority that all accusations are investigated and everything is taken into consideration.
Susan Brown also presented a petition to the governing authority, with signed signatures, requesting that Michelle Snyder and Darryl Bittick be reinstated to City of Centerville Police Department.
Meeting adjourned @ 8:25pm.
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Mayor Pro Tem, Randall Wright
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Attested by City Clerk, Krista Bedingfield
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